Drafting an RFP is like corporate speed dating: you want to put your best face forward to solicit competitive bids from vendors, and you want to find the best match for your organization. The process will likely create effective relationships with your prospective vendors.
But, drafting an RFP can seem like a daunting process. ProcureNetworks makes this process much easier by proving easy-to-use software and built-in RFP templates to get uniform responses. When it comes to content, here are four tips for your next RFP to help you build effective relationships with vendors:
Who are you?
Tell prospective vendors a little bit about your organization’s background, so they have some context about how to meet your needs. The more information you provide about your organization and its goals, the more likely you are to find a vendor that will complement your organization.
What problem are you trying to solve?
Articulate the problem clearly. Give vendors an opportunity to propose a solution, to showcase their expertise and to demonstrate their understanding of your needs. A vendor may propose a solution that exceeds your expectations.
What does success look like?
Set realistic expectations. Tell vendors exactly what success looks like for your project. What are your project goals and objective outcomes that, if met, constitute a win for your organization? Establishing clear goals helps set the expectation for vendors as to the criteria you will use to evaluate their proposal.
What’s your timeline and budget?
Again, set realistic expectations. Include a timeline and a budget range for your project to better inform vendors. What are the limitations and requirements of your project? Being upfront about the project’s logistics and budget allows vendors to realistically assess their ability to deliver on your request. And if they can meet your need, the vendor can be more accurate in their response to your RFP.
Our software helps your organization use your RFP to start a dialogue with potential vendors. It creates clarity, sets expectation and improves communication for the buyer and vendors.